Entertainment Contacts:

• For entertainment assistance, contact your office's administrative assistant:
  • Suite 255: Laura Molander, (858) 534-0090
  • Suites 295, 440, 310, 380A & CUB: Linda Knarreborg, (858) 534-6495
  • Suites 360, 365, 375, & McGill Hall: Cathie Barney, (858) 822-7740

Entertainment at UCSD is the provision of meals or light refreshments for a bona fide UCSD business purpose.

All ACT entertainment and morale-building events must follow UCSD's entertainment policies and Business Affairs Travel and Entertainment Guidelines.

Below are the current per person maximums for entertainment:

• Breakfast: $26
• Lunch: $38
• Dinner: $64
• Light refreshments: $17

To arrange entertainment, follow these steps:

1. Determine the logistics of the event.
   • Cost must be within your budget and must stay within designated guidelines for event expenses, unless authorized by your Director/ Manager and Elazar.
2. Obtain approval from your Director/ Manager.
3. Forward all event information to your designated administrative assistant to set-up catering, reserve a room, request equipment, etc.
   • UCSD Catering requires orders to be placed at least 3 days in advance and during certain times of the year they book up.
   • If you need presentation equipment, ask your administrative assistant to reserve it on the ACT Presentation Equipment calendar and fill out a Desktop Service Request for set-up.
   • The lawn between TPC/S and TPC/N can be reserved for entertainment. Ask your admin assistant for details.
4. Provide all receipts to the financial person in your area.

Note:

• You can use a Travel Card to pay for entertainment, but you must obtain the required approvals before any purchases are made. Please review the Travel Card guidelines on Blink.
• If you decide to book everything yourself, please forward the details to your administrative assistant.