Preface

1. The DSA role
   Why does the campus need DSAs?
   Department responsibilities
   DSA responsibilities
   
2. Appointing a DSA
   
3. Data security policy at UCSD
   
4. ACT data resources
   ACT applications
   Who limits access to ACT data?
   
5. Providing access to clients
   Terminating access
   
6. The ACT Access Request form
   
7. The Role of the Data Stewards and ACT Security Administration
   
8. Security levels
   
9. Passwords
   
10. IFIS On-line approval hierarchies
    Department responsibilities
    DSA responsibilities
    Mass updates to IFIS on-line approval hierarchies
    
11. PPS security update access and PAN routing templates
    Department responsibilities
    DSA responsibilities
    
12. Keeping up-to-date
    
13. Resources for the DSA

1. DSA Appointment form



2. New Employee Checklist



3. Computer/Information Use and Security Statement



4. Data Steward Authorization form



5. Policy and Procedure Manual (PPM 160-2), Disclosure of Information from Student Records



6. Policy and Guidelines Governing the Release and Disclosure of Student Data (Office of Admissions and Registrar Statement)



7. Policy and Procedure Manual (PPM 350-7), Signature Authorization



8. UC Accounting Manual, D-224-17, Delegation of Authority--Signature Authorizations (PDF)
   
   
9. Signature Authorization and Cancellation form



10. Approval Authority--University Sponsored Entertainment



11. Delegation of Approval Authorization, University Memberships



12. Purchasing Authorization form (PDF)



13. Approval Hierarchy Guidelines for All Document Types



14. On-line User Accountability Structure form



15. DSA Certification of Employee OLTF Training form



16. Payroll/Personnel System (PPS) Department/Unit Delegation of Update Usage and Review packet



17. PPS PAN Reviewer worksheet



18. Glossary of Terms

The purpose of this handbook is to assist departments and DSAs in understanding their responsibilities when accessing or using core data stored in campus on-line systems.

"Core" data is defined to be any data made available to the campus community via ACT. This data includes, but may not be limited to, data in ISIS, IFIS, PPS, Data Warehouse (DB2), and Timekeeping.

In particular, this handbook addresses the responsibilities of the department and the Departmental Security Administrator (DSA).

Certain departments may ask their DSA to assume additional responsibilities related to internal departmental computing. This manual only refers to the DSA's responsibility as it pertains to the access and use of core data.