Table of Contents

Preface


1. The DSA Role
   Data Security at UCSD
   Why Does the Campus Need DSAs?
   Department Responsibilities
   DSA Responsibilities


2. Appointing a DSA
   


3. Data Security Policy at UCSD
   Data Security Policies
   Special Security Concerns


4. ACT Data Resources
   ACT Applications
   Who Limits Access to ACT Data?


5. The Role of the Data Stewards and ACT Security Administration
   


6. Managing Access for Clients
   Providing Access
   Terminating Access


7. Security Levels
   Listing User ID Access Information


8. Passwords
   


9. Using AccessLinkTNG
   DSA Responsibilities
   Displaying a Client Profile
   Creating an Account
   Resetting a Password
   Resuming an Account
   Requesting Application Access
   Requesting Data Warehouse Access
   Revoking/Suspending an Account
   Terminating an Account


10. IFIS On-line Approval Hierarchies
    Department Responsibilities
    DSA Responsibilities
    UT Approval Screen
    Adding a Template
    Deleting a Template
    Approval Template Listing
    Unapproved Documents
    Adding an Alternate Approver
    Deleting an Alternate Approver
    Replacing an Approver
    Copying Templates


11. PPS Security Update Access and PAN Routing Templates
    Department Responsibilities
    DSA Responsibilities
    PPS Screen Navigation
    DENT Screen
    EDSA Screen
    Who Screen
    PAN Reviewer report


12. Keeping Up-To-Date
    


13. Resources for the DSA

Appendices

1. DSA Appointment form (PDF)
2. New Employee Checklist
3. Computer/Information Use and Security Statement (PDF)
4. Data Steward Authorization form (PDF)
5. Policy and Procedure Manual (PPM 160-2), Disclosure of Information from Student Records
6. Policy and Guidelines Governing the Release and Disclosure of Student Data (Office of Admissions and Registrar Statement)
7. Policy and Procedure Manual (PPM 350-7), Signature Authorization
8. UC Accounting Manual, D-224-17, Delegation of Authority--Signature Authorizations (PDF)
9. Signature Authorization and Cancellation form (PDF)
10. Approval Authority--University Sponsored Entertainment (XLS)
11. Purchasing Authorization form (PDF)
12. Approval Hierarchy Guidelines for All Document Types
13. IFIS On-line User Accountability Structure form (PDF)
14. IFIS Hierarchy form (PDF)
15. PPS PAN Reviewer worksheet
16. QueryLink - PAN Reviewers
17. Glossary of Terms

Preface

The purpose of this handbook is to assist departments and DSAs in understanding their responsibilities when accessing or using core data stored in campus on-line systems.

"Core" data is defined to be any data made available to the campus community via ACT. This data includes, but may not be limited to, data in ISIS, IFIS, PPS, Data Warehouse (DB2), and Timekeeping.

In particular, this handbook addresses the responsibilities of the department and the Departmental Security Administrator (DSA).

Certain departments may ask their DSA to assume additional responsibilities related to internal departmental computing. This manual only refers to the DSA's responsibility as it pertains to the access and use of core data.