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Central Office Responsible: BFS Disbursements Division - Travel
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IFIS Module: TA TRAVEL ACCOUNTING
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Document Type: ADV (TRAVEL ADVANCE)
Approval Template Code: Preparers select three letters to identify the template or use the code ADV..
Approval Template Description: Preparers give a description of the template. (Maximum 34 characters)
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Definition: Used to request an authorized travel cash advance.
Guidelines: Generally, employees are to use their UCSD Travel Card to obtain travel cash advances. UCSD Travel
can approve exceptions to policy based on the following criteria and under special circumstances: travel to remote
locations where ATM's are unavailable, students and non-employees on university travel needing cash for subsistence,
new employee's first time advance (a Travel Card application should be requested at this same time), group travel
for which special conditions exist, and for exceptions approved in advance by UCSD Travel.
See: http://blink.ucsd.edu/Blink/External/Topics/Policy/0,1162,2354,00.html
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Approval Hierarchy
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Userid
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User Name
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Approval Limit
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OPTION 1
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Level 1:
Alternates:
Level 2:
Alternates:
Level 3:
Alternates:
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Automatically filled in by the system
Dept. supervisor or reviewer's userid
Userid of at least one alternate employee
Preparer's userid
Userid of at least one alternate employee
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Automatically filled in by the system
Dept. supervisor or reviewer's name
Alternate reviewer's name(s)
Preparer's name
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OPTION 2
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Level 1:
Alternates:
Level 2:
Alternates:
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Automatically filled in by the system
Preparer's userid
Userid of at least one alternate employee
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Automatically filled in by the system
Preparer's name
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Need help with ADV approval hierarchies?
Contact
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BFS Disbursements Division - Travel, travel@ucsd.edu
Felicia Sumler, x41309, fsumler@ucsd.edu
Dawn McDevitt, x21757, dmcdevitt@ucsd.edu
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