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Central Office Responsible: BFS Travel Division
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IFIS Module: TA TRAVEL ACCOUNTING
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Document Type: TRP (TRAVEL AUTHORIZATION AND ENCUMBRANCE)
Approval Template Code: Preparers select three letters to identify the template or use the code TRP.
Approval Template Description: Preparers give a description of the template. (Maximum 34 characters)
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Definition: Used to establish an authorization (pre approval) for an event so that airfare can be charged to the university,
and to encumber the anticipated expenses. This template is required for individuals who use MyTravel.
Guidelines: Do not enter BFS Travel Office user IDs on TRP templates. The department decides how to route the documents internally. On Level 1, enter the departmental contact with the delegated authority to approve travel expenditures.
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Approval Hierarchy
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User ID
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User Name
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Approval Limit
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OPTION 1
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Level 1:
Alternates:
Level 2:
Alternates:
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User ID of departmental contact with
delegated authority to approve travel
User ID of a departmental contact with
delegated authority to approve travel
(if primary approver is unavailable)
Preparer's user ID
User ID of at least one other
departmental employee
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Department approver's name
Alternate approver's name(s)
Preparer's name
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OPTION 2
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Level 1:
Alternates:
Level 2:
Alternates:
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User ID of departmental contact with
delegated authority to approve travel
User ID of a departmental contact with
delegated authority to approve travel
(if primary approver is unavailable)
Traveler's user ID (for a traveler who
elects to set up his/ her own events)
User ID of at least one other
departmental employee |
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Department approver's name
Alternate approver's name(s)
Traveler's name
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Need help with TRP approval hierarchies?
Contact
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BFS Travel Division, travel@ucsd.edu
Felicia Sumler, x41309, fsumler@ucsd.edu
Dawn McDevitt, x21757, dmcdevitt@ucsd.edu
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