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Central Office Responsible: BFS Disbursements Division
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IFIS Module: AP PAY AUTHORIZATION
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Document Type: INV (PAY AUTHORIZATION)
Approval Template Code: ENT(ENTERTAINMENT) Preparers may use ENT or select three letters to identify the template, provided the first letter is E. If a preparer needs a second ENT template, see Setting up Additional INV Templates.
Approval Template Description: Preparers give a description of the template. (Maximum 34 characters)
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INV ENT Template Definition: Used to process online payment requests for entertainment.
INV ENT Template Guidelines: BFS Travel Office staff user IDs will automatically fill Level 1. The department decides how to route internally. On Level 2, enter the department contact with delegated authority to approve entertainment.
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Approval
Hierarchy
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User ID
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User Name
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Approval
Limit
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OPTION 1
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| Level 1: | Automatically filled in by the system
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| Alternates: |
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Level 2: | Dept. contact with delegated authority
to approve entertainment
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| Alternates: | User ID of a dept. contact with delegated
authority to approve entertainment
(if primary approver is unavailable)
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| Level 3: | Dept. fund manager's user ID (person with
signature authorization on file for fund/ org)
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| Alternates: | User ID of at least one alternate departmental
employee
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| Level 4: | Preparer's user ID |
| Alternates: | User ID of at least one alternate employee |
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Automatically filled in by the system
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OPTION 2
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| Level 1: | Automatically filled in by the system
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| Alternates: |
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Level 2: | Dept. fund manager's user ID (person with
signature authorization for fund/ org)
Requires printing request, appropriate
written signature(s), and mailing to Travel,
not completing online.
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| Alternates: | User ID of at least one alternate departmental
employee
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| Level 3: | Preparer's user ID
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| Alternates: | User ID of at least one alternate departmental
employee
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Automatically filled in by the system
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Need help with INV ENT approval hierarchies?
Contact
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BFS Disbursements Division - Travel, travel@ucsd.edu
Felicia Sumler, x41309, fsumler@ucsd.edu
Dawn McDevitt, x21757, dmcdevitt@ucsd.edu
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